Job Description
Academic Assistant, Music R0000000400
Sigfried Weis Music Building
Position Title: Academic Assistant, Music
Position Type: Full time
Location: Sigfried Weis Music Building
Categories: Staff Non-exempt
Job Summary: The College of Arts & Sciences seeks an Academic Assistant to support the department of music. This 10-month, 35-hour/week position provides high-level administrative support to the department. The ideal candidate will have the ability to manage multiple tasks with competing deadlines. Candidates must be able to organize and maintain administrative processes following the academic calendar and have the ability to work independently and collaboratively with other departments in an ever-changing environment. The academic assistant manages the daily operational activities (including financial, academic, communications, event planning, staffing, etc.) and provides primary administrative support to the Department Chair. This position is a full-time, benefits-eligible, non-exempt staff position.
Job Duties: Job Duties: Working with the Chair/Supporting Faculty/Office:
Collaborate with the Faculty Department/Program chairs to ensure the completion of processes within the academic cycle. Provide support to department faculty. This includes a wide variety of tasks and working with diverse needs. Manage the department workflow. Plan own workload. Prioritize tasks and work independently.
Human Resources & Finance/Budget Duties:
Manages departmental hiring of students, faculty, and staff, including onboarding and supervision as needed. Oversees, reconciles, and processes expenses for multiple budgets within the department, including faculty and program funding.
Event Planning/Communications
Execute events within the department from start to finish, including contracts, travel, and day-of logistics. Create a variety of marketing and promotional materials for distribution to the campus community. Maintain social media and web presence on behalf of the department/program.
Registrar Duties - Courses, Schedules, Curriculum
Manage and modify the course catalog, collaborate with the chair/faculty on the course schedule, and compile data and analytics reports.
Minimum qualifications - High school diploma/GED
- Three years of administrative/office experience
- Demonstrated knowledge of computers and software such as Google drive word processing, spreadsheet, email and calendaring applications
- Strong written and verbal communication skills
- Exceptional customer service skills, strong attention to detail, and ability to prioritize deadlines and successfully manage multiple priorities
- Ability to handle sensitive confidential information in a responsible and appropriate manner
- Proactive approach to projects, problem solving, communication needs, and planning
- Must be able to work independently as well as in a team environment
- Demonstrated ability to positively interact with a wide range of individuals and a commitment to diversity and inclusiveness
- Interest in learning or proficiency with managing social media accounts (FB, LinkedIn, Instagram)
Preferred Qualifications: - Familiarity with using software such as Canva, Adobe suite (Photoshop, Illustrator, and InDesign) in order to create posters and programs for concerts and events.
Physical Requirements: - Able to occasionally move up to 25 lbs.
- Able to remain in a stationary position for extended periods of time; operate a computer, mouse and keyboard for extended periods of time.
- Able to move about the office to access file cabinets and office machinery such as copiers and printers.
- Able to work in an environment with multiple competing deadlines and frequent interruptions.
Job Exempt: No
Salary Range: 17.00-20.00
The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.
This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.
Advertised: 2024-06-13
Benefits: Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):
- Flexible scheduling options determined by role;
- Medical, prescription drug, vision, dental, life, and long-term disability insurance options
- An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
- Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
- Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
- A comprehensive employee wellness program including program incentives
- A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card
To learn more about Bucknell's benefits, click here ! (*Eligibility criteria and waiting periods may apply.)
Diversity, Equity & Inclusion: Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
E-Verify Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu . E-Verify Posters (sharing the link to the posters, which are also attached)
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About Bucknell University
Bucknell University is a private, highly ranked, national liberal arts institution that offers strong professional programs in engineering, business, education, and music. Located in Central Pennsylvania along the Susquehanna River, Bucknell is nestled in the Borough of Lewisburg, an appealing Victorian-style town ranked as one of America's best small towns. Lewisburg and the surrounding region offer a unique combination of outdoor recreation opportunities, small-town charm, and amenities such as restaurants, art galleries, an art deco theater, museums, and boutiques. In addition to the many cultural and athletic events offered by the University and the Borough, the surrounding region offers outstanding schools, medical facilities, and an affordable cost of living. For those who crave the city, Bucknell is within an easy three-hour drive to Philadelphia, New York, Baltimore, and Washington, D.C. Bucknell University, an Equal Opportunity Employer, believes that students learn best in a diverse, inclusive community and is therefore committed to academic excellence through diversity in its faculty, staff, and students. Thus, we seek candidates who are committed to Bucknell's efforts ... to create a climate that fosters the growth and development of a diverse student body. We welcome applications from members of groups that have been historically underrepresented in higher education.
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Holiday work, Full time, Part time, Outdoor, Flexible hours,