Job Description
Salary: $45,555.00 Annually
Location : 15800 S. State Street, South Holland
Job Type: Full-time Support Staff
Job Number: 00263
Department: Publications
Opening Date: 06/03/2025
Description The Administrative Assistant II performs a variety of highly skilled clerical and administrative functions in a normally independent manner, under the supervision of a high-ranking official of the College, whose activities, responsibilities and authority play a major role in determining the goals, objectives and course of the College.
Examples of Duties Provides clerical and administrative assistance in matters which are not exclusively of a routine, predetermined, repetitious or ordinary nature.
Assists in the compilation, organization, preparation and distribution of reports, proposals, budgets, college schedules, contracts, transcripts of meetings and other correspondence; operates necessary computer programs requiring extensive use and application to devise special layouts, formats, charts, tables or graphic materials to be distributed to a variety of other offices and personnel.
Assists in matters of a highly confidential nature, requiring discretion and judgment.
Must have a broad knowledge of the department and college operations, rules and procedures.
Maintains official and confidential records and documents.
Processes applications, requisitions, requests, forms, mail and correspondence.
May train or advise and assist other clerical personnel, as required.
Attends meetings, conferences and special sessions of the staff and faculty, as assigned; takes minutes and distributes them to members of committee(s), and other personnel.
Answers telephone and receives and orients visitors; handles special complaints or problems; screen calls and assesses problems or inquiries for referral to supervisor; makes appointments and reservations, maintains business calendar and schedules.
Develops methods and procedures to be followed in organizing office activities.
Keeps attendance records; processes payroll information, purchase orders, check requests, and budget requests; keeps office accounts; maintains office supplies and equipment; orders maintenance service as needed.
Secures, locks and coordinates use of equipment or rooms under the responsibility of the office or director, reserves and schedules facilities.
Coordinates meeting schedules and events with other high-ranking College personnel, community members, and/or businesses. May act as liaison and make inquiries to conduct surveys with members within or outside the college community.
Performs duties directly and immediately related to the management of special, short-term or ongoing programs and activities of the College.
Maintains course schedules, outlines, cancellation of courses, additional seat assignments or other academic functions as required.
Operates a variety of office equipment such as computer, calculator, fax, scanner, copy machine; may possess and use mathematical skills to review or prepare calculations and statistical records.
The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.
Other duties may be assigned.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Typical Qualifications EDUCATION and/or EXPERIENCE Required
- A high school diploma or its equivalent.
- Data entry skills: Ability to perform 100-133 keystrokes per minute with minimal errors.
- Typing skills: Ability to type 40 words per minute with minimal errors.
- Must successfully pass criminal background check.
Supplemental Information Preferred:
- Three (3) years' experience in clerical work or any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position.
- Knowledge of a variety of computer software applications in work processing, spreadsheets, database, and presentation software.
- Proficient in Colleague UI.
STATUS/BENEFITS : This is a regular full-time Support Staff position for 35 hours a week, 52 weeks a year. Classified Grade IX on the Support Staff Salary Schedule. The annual salary comes with the following employee benefits: •$15,600 Annual Flexible Health Benefit: •10 Vacation, 12 Medical and 3 Personal Days Earned within First Year of Employment •16 Holidays, 5 Winter break days, 4-Day Summer Workweek. Shift Schedule is Mon-Fri, 8:30am-4:30pm. South Suburban College
Job Tags
Holiday work, Full time, Temporary work, Summer work, Immediate start, Flexible hours, Shift work,