Job Description

Job Description

Job Description

About the Opportunity

This is an opportunity for a Team Operations Associate to join a successful small real estate team based in Montclair, New Jersey at one of the top real estate offices in the region. The right candidate will be an organized, friendly self-starter who is resourceful, has a great attitude, is detail-oriented, and is a good communicator. This person will love paperwork, checklists, and “to do” lists. The ideal candidate has already worked in an assistant, transaction coordinator, or marketing coordinator role for a real estate company or team; bonus if it is in New Jersey. This is a full-time, in-office role.

About the Company

Our client is a top agent at one of the leading real estate brokerage companies in the US and one of the top offices in the region. She is a skilled professional with insightful local knowledge and extensive expertise in Montclair and surrounding environs The team’s dedication to high-quality service, combined with the one-of-a-kind resources, reputation are powerful advantages that can help their clients successfully navigate the New Jersey real estate market.

Responsibilities

Assist and support Team Leader in all areas needing assistance including

• Providing exceptional customer service to clients and outside agents

• Coordinate and schedule all showing requests; confirm appointments

• Listing & Transaction coordination (gathering information on the property) and familiarity with each property’s listing details and showing instructions

• Insert listings into the MLS and ensure that all listing information is accurate

• Coordinate photo shoots for new listings, make arrangements with outside vendors

• Design, produce and circulate marketing materials (digital and print) for residential sales, listings, and showings such as e-blasts, property brochures, just sold/listed and listing presentations

• Screen calls and direct calls and emails, using quick judgment to triage requests, distribute correspondence and confirm completion

• Liaison between clients, attorneys, CPAs, managing agents, inspectors, RE agents, and anyone involved with the transaction

• Maintain contacts, CRM, webpage and online profile, mailing lists, ensuring all data is up-to-date and accurate

• Coordinating broker and client open house events and purchase and delivery of client gifts

• Assisting Team Leader with drafting exclusives and listing activation

• Daily administrative tasks organizing databases, social media, filing emails, etc

• Social media content curation is a bonus

Qualifications

• Outstanding organizational and time management skills with a high degree of accuracy; strong attention to detail; highly motivated

• Positive team-oriented attitude; excellent verbal and written communication skills

• Proven ability to problem-solve in a fast-paced environment

• Ability to multitask, take initiative and prioritize daily workload

• Ability to handle confidential information with discretion

• Tech-savvy; up-to-date with latest office applications; proficient in Excel, Google Business & Workspace, Docusign, Microsoft Word

• Experience using industry platforms a plus

• NJ Licensed agent is a bonus (or willing to obtain license)

Compensation

$60,000 - $80,000 (depending on experience)

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